Exhibitors, Small Press, Artist,

Exhibitors, Small Press, Artist,

Phoenix Comicon is only a few weeks away, May 24^th-27^th, 2011.  Please take a moment to read the exhibitor information below, which will provide you with necessary information to help make your participation in the event more enjoyable.  If you have any follow up questions, please do not hesitate to contact JaC Hyde, Exhibitor Manager atexhibitor@phoenixcomicon.com. 

 1.    Event Location

Phoenix Convention Center 
North Building
100 North Third St.,
Phoenix AZ 85004-2231
Tel: (602) 262-6225

2.    Setup/Takedown dates and times:

Date	Exhibitor Set Up		Opens To Attendees	Closes to Attendees
	Start	Ends
Wednesday, May 23, 2012	10:00am	8:00pm	N/A	N/A
Thursday,  May 24th, 2012	8:00am	3:00pm	4:00pm	9:00pm*
Friday, May 25th, 2012	8:00am	9:45am	10:00am	7:00pm*
Saturday, May 26th, 2012	8:00am	9:45am	10:00am	7:00pm*
Sunday, May 27th, 2012	8:00am	9:45am	10:00am	5:00pmᵻ

*Everyone must be out of the Exhibit Hall 1 hour following close each day.

† Load out begins at 5 PM and must be complete by 10 PM unless prior approval is obtained from the Exhibitor Manager.

3.    Service Contractor

a.      As you already know, CSI etc. is our services provider for Phoenix Comicon.  CSI is your source for any additional service requirements needed to make you successful during the event.  CSI etc. will be onsite at their “Service Desk” during move-in and move-out to assist with any last minute needs and to answer any questions you may have.  CSI etc. can be reached at cs@meetcsi.com or 800-471-7330.

 4.    Move-in/Move-out Process

a.    Move-in - All exhibitors requiring dock access must check into CPEG which is located in the street level of the parking garage on the NE corner of 5^th Street and Jefferson between the hours of 9:30am - 8:00PM on May 23^th and 7:30AM-3:00PM on May 24^th to acquire a dock pass. Once a dock pass has been issued the exhibitor will be instructed to proceed to the dock entrance and directed to the dock number assigned to them. Exhibitors will have (15 min.) to unload and move their vehicle to a parking area.

b.    Move–out - The move out process will be the same. Check in at CPEG and acquire a dock pass.  Please do not get a dock pass unless your exhibit has been packed up and ready to load.

 5.    Parking

a.    Overnight parking

                                          i.    Due to city-zoning restrictions, overnight parking is not permitted in Phoenix Convention Center parking garages.

b.    Oversize vehicles/trailers

                                          i.    Parking for large vehicles/trailers is available on a first-come, first-served basis in the East Garage, located at 601 E. Washington St. As space is limited, any vehicle requiring more than one space will pay a fee for each space.

                                        ii.    In order to accommodate the needs of as many clients/vendors/exhibitors as possible, the convention center requires that users park oversize vehicles on the first level and all accompanying vans, trucks and cars may be parked on upper levels (second floor or higher) of the East Garage at the pre-approved or market rate.

c.    Parking Map

                                          i.    See Map Below

d.    Phoenix Suns Parking Garage:

                                          i.    We have negotiated a special $5 parking rate with the Phoenix Suns parking garage. See attached PDF voucher for further information.

6.    Exhibitor Badges

a.    During Exhibitor setup times for Wednesday & Thursday May 23^th & 24^th, the North Building Lower Level Dock which has been setup with a cashier station for the purchase of additional Exhibitor Badges.

b.    During Preview Night Thursday and Friday morning until the hall opens at 10:00 am, Exhibitor Badges will be available at Registration. Additional Exhibitor Badges will not be available for purchase after these times.

c.    Badges will not be replaced if lost.

 7.    Rule & Regulations

a.    Signs, etc. may be attached to the pipe & drapes, but must be attached with approved devices and not exceed 20 lbs.  See CSI for details.

b.    Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth/table.

c.    Only service and assistance animals are permitted in the Phoenix Convention Center.

d.    Helium balloons are not permitted in the show.

e.    Outside food/drink not allowed in the Convention Center, no coolers.

8.    Fire Marshal Inspections

a.    Before the doors open to the public each day, a final fire department walk through is conducted.  This walk through is conducted to insure all safety and fire codes are met.  Any issues found will have to be corrected before the public is allowed in.  Don’t be the one to cause this delay.   Please follow these tips to ensure you are not.

b.    Some common fire code issues that we encounter during our walk through are listed below:

                                      I.        You may have only a one day supply of combustibles (handouts, giveaways, etc.) within your booth. 

                                    II.        No empty boxes are allowed anywhere in the booth.

                                   III.        No combustibles may be stored behind the booth.  We do allow the hard plastic carry case for the booth display behind the booth.

                                  IV.        The only electrical extension cords allowed are grounded.  You cannot daisy-chain power strips together.  No zip cords allowed.

                                   V.        Any decorative materials that are not standard pipe and drape must be flame retardant.  We request a copy of the flame retardant certificate prior to the show.  If a certificate is not presented, a sample of the material can be tested.  If the material fails, it will need to be removed.  If the material has no certificate and is not tested, it will need to be removed.

                                  VI.        Pop up tents and canopies do need prior approval by the Fire Marshal

                                 VII.        No plastic tablecloths or decorations are allowed.

                               VIII.        All items must be within the boundaries of the individual booths.  Aisles must be maintained at a minimum 10 feet wide.

                                  IX.        No candles or open flames are allowed in the halls, meeting rooms or dining rooms.

These are the most common fire code issues we encounter.  For additional fire code requirements or questions please contact Mary Schilling at
mary.schilling@phoenix.gov .

We look forward to working with each of you and your teams.  Please let me know if I can be of assistance in making this event even more enjoyable for you.

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Thank you again for your interest in being a part of the Phoenix Comicon 2012 experience. 

JaC Hyde

Exhibit Management

Phoenix Comicon 2012